The 911 – What The Best Event Planners Have In Their “Just in Case” Box

Do you have a box in your car that is “just in case”? Well the best event planners do too and over the years we have accumulated the best of the best … sharing with you.chip clip

  1. A photographer brings potato chip bag clamps – one day when hotel drapes would not close and she needed the sun to be blocked for a special photo – she pulled out her  potato chip bag clamp, brought the drapes together to block the sun temporarily and the photo turned out perfectly.
  2. A can of WD-40 eliminates squeaky chairs, especially if they are on a podium with miked speakers!  Says one convention services planner.
  3. A business meeting planner brings the essentials – at least they are to him – 3 m sticky notes in a large size and sharpies … when the presentation fails to show or fails to play – here is an option that could save the day.
  4. A wedding planner in California includes shoe laces in her go-to kit.  Not for shoes but for all the other things that need to be open, closed or tied.  An entrance door that will not stay open – those shoelaces do the trick (she brings extra-long ones) and they are easy to untie too.’
  5. Have you ever picked up your event signs and the directional arrows were the wrong way?  Or counted on a facility to provide the signage and they were wrong? Pack a small chalkboard or two and colored chalk and you’ll get guests where they need to go.
  6. Extra cell phone chargers (including for your cell), an extension cord and granola bars – the first two are obvious but the planner who offered this tip said the granola bars are the most important part of the trio because if you have a cell phone about to die, you want a client who is ready to handle what comes next. chalkboard 2
  7. Gaffer’s or duct tape, push pins, eyeglass cleaner and lipstick remover were other great ideas.
  8. Phone numbers of the support team, cash to tip valet parkers, and extra business cards are mandatory “must haves” too.

Most of these helpful items will fit in a shoe box and might be something you consider having at your ready … and if you don’t have a 911 box – start one now and keep updating it!

Share with us your smart ideas, cannot wait to hear them!

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